UPDATE MEASURES COVID-19 – 2ND SEMESTER 2020/2021

The Polytechnic of Leiria, with the effort and collaboration of all members of its academic community, managed to ensure the classroom activity during the 1st semester and, simultaneously, continued to be a public higher education institution socially responsible in supporting its community and the region where it is located.

During all this complex and highly uncertain time, today, we are probably experiencing the hardest period in our country, in our region, including in personal and family contexts directly linked to COVID-19 within our academic community and in the national health system. For all these reasons, it is important to provide tranquillity, stability and maintain additional measures to reinforce security and contain the pandemic, actively collaborating with the political and health authorities, with the aim of protecting everyone.

Thus, within the framework of the state of emergency declared by the Decree of the President of the Republic No. 9-A / 2021, January 28, and of the legislative measures currently in force, and after hearing the School Deans, the Polytechnic of Leiria adopts the following measures:

1. The academic calendar remains unchanged;

2. The 2nd Semester will start with academic activities exclusively online, which will continue until the Easter school break, on March 27. The School Boards will articulate the organization and implementation of online teaching activities, keeping the academic community informed, through the School’s website and the usual communication channels. At the end of this period, and, in view of the evolution of the pandemic, if security conditions are met, the teaching activities and learning contexts will be mainly supported by teaching in person;

3. Internships, pedagogical practices and clinical teaching can be maintained in person, respecting the rules in force for the sector of activity in which they are inserted;

4. The deadline for submitting dissertations, project work reports and internship reports scheduled until March 31, 2021, is extended until September 30, 2021;

5. All students enrolled in 2020/2021 will be admitted to the assessment in a special season, up to a limit of 30 ECTS credits, being this access dependent on the respective enrolment and the payment of the fee provided for scholarship students;

6. The measures contained in Dispatch no. 19/2021 remain in force, not being changed by this order.

The measures will continue to be monitored and evaluated permanently, and new guidelines can be communicated, in view of the evolution of the pandemic, the guidelines issued by the health authorities and exceptional situations that may require it.

Let the academic community know and publish it on the website of the Polytechnic of Leiria.

Order No. 40/2021
Update measures – COVID-19 – 2nd semester 2020/2021

Leiria, February 4th, 2021
Rui Pedrosa
President of the Polytechnic of Leiria

Update measures – COVID-19 – 2nd semester 2020/2021

The Polytechnic of Leiria, with the effort and collaboration of all members of its academic community, managed to ensure the classroom activity during the 1st semester and, simultaneously, continued to be a public higher education institution socially responsible in supporting its community and the region where it is located.

During all this complex and highly uncertain time, today, we are probably experiencing the hardest period in our country, in our region, including in personal and family contexts directly linked to COVID-19 within our academic community and in the national health system. For all these reasons, it is important to provide tranquillity, stability and maintain additional measures to reinforce security and contain the pandemic, actively collaborating with the political and health authorities, with the aim of protecting everyone.

Thus, within the framework of the state of emergency declared by the Decree of the President of the Republic No. 9-A / 2021, January 28, and of the legislative measures currently in force, and after hearing the School Deans, the Polytechnic of Leiria adopts the following measures:

1. The academic calendar remains unchanged;

2. The 2nd Semester will start with academic activities exclusively online, which will continue until the Easter school break, on March 27. The School Boards will articulate the organization and implementation of online teaching activities, keeping the academic community informed, through the School’s website and the usual communication channels. At the end of this period, and, in view of the evolution of the pandemic, if security conditions are met, the teaching activities and learning contexts will be mainly supported by teaching in person;

3. Internships, pedagogical practices and clinical teaching can be maintained in person, respecting the rules in force for the sector of activity in which they are inserted;

4. The deadline for submitting dissertations, project work reports and internship reports scheduled until March 31, 2021, is extended until September 30, 2021;

5. All students enrolled in 2020/2021 will be admitted to the assessment in a special season, up to a limit of 30 ECTS credits, being this access dependent on the respective enrolment and the payment of the fee provided for scholarship students;

6. The measures contained in Dispatch no. 19/2021 remain in force, not being changed by this order.

The measures will continue to be monitored and evaluated permanently, and new guidelines can be communicated, in view of the evolution of the pandemic, the guidelines issued by the health authorities and exceptional situations that may require it.

Let the academic community know and publish it on the website of the Polytechnic of Leiria.

Order No. 40/2021
Update measures – COVID-19 – 2nd semester 2020/2021

Leiria, February 4th, 2021
Rui Pedrosa
President of the Polytechnic of Leiria

UPDATE MEASURES – COVID-19

The Polytechnic of Leiria, with the support and the enormous effort and transversal collaboration of all members of its academic community, managed to ensure a high quality activity throughout the 1st semester, maintaining the teaching activities and the learning contexts, essentially, supported by classroom teaching and in safe conditions. However, the evolution of the pandemic, in the country and in the regions in which we operate, shows alarming numbers associated with positive cases, outbreaks, hospitalizations and deaths, so it is important to adopt additional measures to strengthen security and contain the pandemic, collaborating actively with political and health authorities, protecting everyone.

It is also important to ensure fairness among students, in terms of learning and assessment, ensuring access to all those who will have travel limitations in this pandemic context, within the framework of the state of emergency declared by Decree of the President of the Republic No. 6- B / 2021, of January 13th, and of the measures approved by the Council of Ministers, of January 13th.

Thus, after hearing the School Deans, the Polytechnic of Leiria adopts the following measures:

1. The classroom activities of the 1st semester, for classes that have not yet completed their activities, are replaced by online teaching activities. The School Board and Course Coordinators articulate this transition by keeping the academic community informed, through the School’s website and the usual communication channels;

2. Internships, pedagogical practices and clinical teaching may remain in person, in compliance with the rules in force for the sector of activity in which they operate;

3. Conducting online assessments of the exams period as a rule. The School Board may, exceptionally, authorize the face-to-face assessment, namely in matters of practical/laboratory scope;

4. The face-to-face service of the Services is provided by prior appointment, with the provision of services through digital means that will be maintained and reinforced;

5. The provision of services by employees, safeguarding the support services essential to the activity and functioning of the Polytechnic of Leiria, will be carried out with a focus on operating strategies such as teleworking and team rotation. The rule of having only one employee in the same workspace must be respected. In open space services must comply with the rule of 0.05 people per square meter. The organization of the teleworking and team rotation regime will be articulated by the hierarchical superiors;

6. In-person research and community service activities should be reduced, significantly limiting the number of people present in each laboratory or workshop, as a rule 0.05 people per square meter, favoring the use of telework to optimize operation, tasks that must be articulated by those responsible for them;

7. Meetings should start to be held exclusively by telematics means (video or teleconference), including the provision of public defenses, namely, defense of dissertation, project work or report, juries of tender procedures within the scope of the teaching career in higher education, of research, of the technical staff and also in meetings of government and management bodies;

8. Continuity of functioning of student residences;

9. Canteens must reinforce the take-away service and the capacity for normal operation will be reduced to 25% of its capacity. Some food units and / or spaces may be closed;

10. Maintenance of the Libraries’ face-to-face functioning, as an integrated support structure to support and prepare evaluation moments, with the introduction of more restrictive rules regarding the allocation and management of spaces and access flows and adaptation of schedules;

11. Medical Services remain in operation;

12. The COVID-19 Diagnostic Center of the Polytechnic of Leiria and its work team are fully operational.

Technical and digital conditions will be guaranteed on all campuses, as well as scientific infrastructures and transversal support services to guarantee the functioning of the Polytechnic of Leiria.

These measures are adopted from January 18, and can be implemented before that date whenever the conditions are met, for a period of 5 weeks, with the objective of resuming teaching activities and learning contexts, essentially, supported by classroom teaching and in safe conditions, to take place from the beginning of the 2nd semester.

The measures will continue to be monitored and evaluated permanently, and new guidelines can be communicated, in view of the evolution of the pandemic, the guidelines of the health authorities and exceptional situations that may require it.

Let the academic community know and publish it on the website of the Polytechnic of Leiria.

Order No. 19/2021
Update measures – COVID-19

Leiria, January 13th, 2021
Rui Pedrosa
President of the Polytechnic of Leiria

MEASURES FOR THE ORGANIZATION OF THE SCHOOL YEAR 2020/2021 AT THE POLITECHNIC OF LEIRIA, IN THE CONTEXT OF THE COVID-19 PANDEMIC

Considering:

– The determinations of the Government and health authorities regarding the evolution of the COVID-19 pandemic;

– The responsibility of scientific and higher education institutions in leading the process of normalization of the various sectors of activity that is underway in Portugal and in the rest of Europe;

– The full commitment of the Polytechnic of Leiria, as an intervening agent in the process of resuming academic, social, cultural and economic activities, in conditions of safety for all, and without setbacks, in the positive evolution that has been felt in Portugal;

– The evaluation, carried out in July, of the security conditions of all spaces at the Polytechnic of Leiria, with the definition of the capacity and rules for the use of the spaces and the adaptations that are being promoted in order to guarantee the safety of all;

1. The regular regime for teaching activities is face-to-face and must respect the terms of accreditation defined by the Agency for Assessment and Accreditation of Higher Education – A3ES.

2. The School Boards, in conjunction with the Course Coordinators, will define the risk reduction methodologies that are appropriate to their specific reality, which should tendency include the theoretical teaching on distance learning classes (e-Learning). The other classes should occur in person or can be mixed (b-learning), when the capacity of the classrooms limits the regime exclusively in person.

3. Risk mitigation measures that involve adapting the management of spaces and access flows, the adaptation of classrooms and class schedules, the definition of specific rules for the use of equipment, the extension of the opening hours of some services and the reinforcement of virtual assistance, must be adopted across Schools and Services.

4. The activity of teachers, researchers and technical staff will, as a rule, be in person.

5. Mechanisms must also be defined and reinforced to ensure conditions of equity on the learning and assessment, in order to promote the academic success of all students.

6. Whenever necessary, exceptional and temporary measures may be adopted to promote the adequacy of the teaching regime and the functioning of services, in compliance with the specific guidelines of the Health authorities.

7. The present measures will continue to be monitored and evaluated permanently, and new guidelines can be communicated, in view of the evolution of the pandemic, in view of the guidelines of the health authorities and exceptional situations that may require it.

Inform the academic community and publish it on the website of the Polytechnic of Leiria.

Order No. 195/ 2020
Measures for the Organization of the Academic Year 2020/2021 at the Polytechnic of Leiria, in the context of the COVID-19 pandemic

Leiria, July 24, 2020
Rui Pedrosa
President of the Polytechnic of Leiria

ACCESS TO THE SPECIAL PERIOD OF EXAMS

The academic year 2019/2020 is a year of profound challenges for everyone, due to the pandemic that we are going through. The academic community of the Polytechnic of Leiria has been able to cope with this situation in an exemplary manner, revealing great resilience, dedication, work capacity and adaptation to the teaching-learning models that we had to adopt. 

The joint effort of all teachers, staff and students has been remarkable, and has allowed the school year to run smoothly and serenely in the atypical context in which we live. 

Considering the particular circumstances experienced by all students, emotional, social, environmental and economic, and after hearing the Schools Management, it was understood to create a mechanism to reinforce the conditions that promote students’ academic success.  

Thus, I determine: 

1. Students are admitted to do the evaluation by final exam in the special period to those who, to complete the course, do not miss more than 30 ECTS credits, as well as students who benefit from special regimes, under the terms defined on the specific regulations. 

2. Exceptionally, students can be admitted to the special period of assessment in any 2nd semester course unit, up to a limit of 30 ECTS credits, in case they have not been successful on those course units in which they were enrolled in 2019/2020. 

3. Access to the special period of exams is extended to students enrolled in courses in curricular transition and in this situation they can carry out assessment in any curricular unit that ceases to be part of the study plan, under the terms established by the Schools. 

4. Access to the special period of exams depends on the completion of the respective registration, to be made until August 8, and on the payment of the respective fee in the amount applied to students receiving scholarships.  

5. The exams for curricular units of the 1st semester will be carried out face-to-face, in accordance with the fixed schedules of the Schools. The assessment for the curricular units of the 2nd semester will be carried out, preferably, non-face-to-face according to the teaching-learning strategies developed, and according to the fixed schedules of the Schools. 

Inform the academic community and publish it on the website of the Polytechnic of Leiria. 

Order No. 182/2020 
Access to the special period of exams 

Leiria, July 10, 2020 
Rui Pedrosa 
President of the Polytechnic of Leiria 

GUIDELINES FOR STRENGTHENING THE RESUMPTION OF PRESENTIAL ACTIVITIES AT THE POLYTECHNIC OF LEIRIA

Considering:

– The determinations of the Government and health authorities regarding the evolution of the COVID-19 pandemic;

– The current existence of a legal framework for conducting academic and non-academic activities with the presence of students, by virtue of the derogation of paragraph 1 of article 9 of Decree-Law no. 10-A / 2020, of 13 March, in the current wording;

The Recommendation of the Ministry of Science, Technology and Higher Education, of 15 May, which highlights the effective continuity of plans for the progressive lifting of the containment measures adopted to combat the pandemic associated with COVID-19, as well as the phased and responsible reactivation activities in the presence of students, teachers, researchers and other collaborators, as well as the responsibility of scientific and higher education institutions in leading the process of standardization of the various sectors of activity that is ongoing in Portugal and in the rest of Europe;

– The full commitment of the Polytechnic of Leiria, as an intervening agent in the process of resuming academic, social, cultural and economic activities, in conditions of safety for all, and without setbacks, in the positive evolution that has been felt in Portugal;

– The positive results of the gradual recovery that has been implemented in the Schools and Services of the Polytechnic of Leiria, in conditions of safety for all;

– Having heard the School Boards;

I determine:

1. The normalization of the opening of laboratories and workshops for research activities, provision of services and projects of finalist students, with the respective rules of operation and access to them, under safe conditions;

2. The opening of spaces allocated to the Research Units;

3. The opening of libraries with access to common spaces for consultations and studies, with the publication of opening hours and access conditions;

4. The progressive normalization of the opening and operation of the canteens, ensuring lunches on all campuses and in compliance with the specific guidelines of the Health authorities;

5. The significant reinforcement of the opening of a larger number of rooms for study support and e-learning activities, with students respecting the defined rules and the capacity of the rooms;

6. Opening and facilitating access to teachers’ offices;

7. The resumption of face-to-face meetings of organs and juries, whenever hygiene and safety conditions are met and the presence of all stakeholders is guaranteed;

8. The progressive normalization of missions on duty;

9. The plan to gradually resume attendance and face-to-face operation of all Services should be continued, with a view to gradually reducing the use of teleworking and adopting, whenever possible, the rotation and operation of the teams in “mirror”. The progressive resumption of face-to-face activity must be articulated by hierarchical superiors in order to safeguard specific, vulnerable and at-risk groups; this articulation must also take into account the legal provisions related to the other activities of normalization of society (such as the reopening of pre-school education), to allow their conciliation;

10. The opening of teaching spaces, research activities, support services, teachers’ offices, among others, must safeguard the social distance of 2 meters, the mandatory use of a mask and, whenever possible, an area of 5 square meters per person;

11. Requests for exceptions to the provisions relating to teaching and assessment activities may be analyzed in Order No. 120, of April 22, provided that the equity of access for all students is safeguarded and that safety issues are safeguarded, as well as the recommendations of health authorities.

12. The present measures will continue to be monitored and evaluated permanently, and new guidelines can be communicated, in view of the evolution of the pandemic and exceptional situations that may require it;

These measures must be implemented between May 25th and June 1st by the School Directors, Research Unit Coordinators and Services Directorates. They will be responsible for the management of the progressive recovery plans, and updated information on the rules, times and conditions of access to each of the spaces that must be explicit on the respective web pages.

Let the academic community know and publish it on the website of the Polytechnic of Leiria.

Inform the academic community and publish it on the website of the Polytechnic of Leiria.

Order No. 136/2020

Guidelines for strengthening the resumption of presential activities at the Polytechnic of Leiria

Leiria, April 22, 2020
Rui Pedrosa
President of the Polytechnic of Leiria

GUIDELINES FOR THE GRADUAL RESUMPTION OF PRESENTIAL ACTIVITIES AT THE POLYTECHNIC OF LEIRIA

Considering:

– The provisions of article 9 of Decree-Law no. 10-A / 2020, of 13.03, which determined the suspension of classroom, academic, non-academic and training activities, and the context of declaring a state of emergency in Portugal;

– The determinations of the Government and health authorities regarding the evolution of the COVID-19 pandemic;

– The Recommendation of the Ministry of Science, Technology and Higher Education, of 17 April, regarding the progressive lifting of currently existing containment measures;

– The particular circumstances and current limitations of thousands of students, following their return to their original municipalities, scattered throughout the country, including autonomous regions, as well as their countries of origin;

– The importance of ensuring equity in access to teaching and assessment activities, especially the technological means associated with distance learning;

– The effort and investment made by all elements of the academic community of the Polytechnic of Leiria, teachers, students, bodies with technical-scientific and pedagogical competence, as well as technical and administrative staff, in the transition from classroom teaching to a distance teaching and learning model, as well as the transition from face-to-face work to teleworking;

– The globally positive results of the transition from classroom teaching to a distance-learning model recently assessed through an internal survey;

– Social responsibility, research and development activities carried out in the context of the COVID-19 pandemic, namely personal protective equipment, medical devices, conducting diagnostic tests for COVID-19 and volunteering actions;

– The commitment of the Polytechnic of Leiria, as an intervening agent in the resumption process of academic, social, cultural and economic activities, in conditions of safety for all, and without setbacks, in the positive evolution that has been felt in Portugal;

– The provisions of paragraphs d) and t) of article 92 of Law no. 62/2007, of 10.09, which establish that it is the President’s responsibility to supervise academic management and take the necessary measures to guarantee the quality of teaching and research in the institution and its organic units;

– The consultation with School Directors.

It is determined:

1. The maintenance of the suspension of classroom teaching activities until the end of the semester, including assessment in normal and recourse periods, with the courses continuing to operate in a distance learning regime, according to the academic calendar in force.

2. From the 4th of May, conditions should be gradually created to gradually resume face-to-face activities in the Schools, Research Units and Services of the Polytechnic of Leiria. These face-to-face activities, mainly in support of distance learning, should include:

– The availability of classrooms, in all schools, for access to the various technological means involved in distance learning (computer equipment and access to a quality internet network), in order to guarantee maximum equity for our students, not only for the monitoring and carrying out of synchronous and asynchronous activities in the teaching-learning processes, as for the distance evaluation processes;

– Authorizing access to offices, other spaces and resources that are necessary for teachers to access technological means (computer equipment and access to a quality internet network), involved in distance learning;

– Authorization for access to laboratories, practical rooms, ateliers, equipment and specific materials needed, giving priority to finalist students;

– Authorization for access to laboratories, practical rooms, ateliers and equipment for carrying out research and service activities.

3. The gradual and progressive reopening of the spaces of the Polytechnic of Leiria will be determined in close articulation with the health authorities and depends on the safeguarding of health and safety conditions and standards. Thus, the following measures will be adopted and reinforced:

– It is mandatory, from the 4th of May, the use of a mask (non-surgical, community or social use mask), according to DGS Guideline No. 09/2020, of 13.04, in all spaces of the Polytechnic of Leiria. Masks will be made available free of charge to all students, teachers, researchers and technical staff who do not have them;

– The availability of disinfectant and cleaning products in all areas of the Polytechnic of Leiria will be reinforced;

– Adequate cleaning and hygiene of surfaces / spaces / materials will be reinforced whenever there is a change of user;

– The use of other Personal Protective Equipment (PPE) may be indicated, which must be responsible and appropriate to the activity and the risk of exposure. The use of PPE does not dispense with the compliance with Basic Precautions for Infection Control and other measures, including respiratory etiquette and social distance, which are effective measures to prevent the transmission of SARS-CoV-2 in the community.

4. The research activities of teachers, researchers and research fellows in Schools, Research Units and Scientific Infrastructures should, whenever possible, favor teleworking and online activities.

5. The holding of meetings by telematics means should be privileged (video or teleconference), especially in the provision of public tests, namely, dissertation defense, work projects or reports, juries in competition within the scope of the teaching career in higher education , research, technical staff and even meetings of government and management bodies. The progressive on-site resumption of the mentioned activities must be planned, safeguarding the conditions of security and recommended social distance.

6. Public attendance services must continue to privilege non-face-to-face service, through portals, e-mail, telephone and postal mail, continuing to reinforce the digitization of services, namely in Academic Services.

7. The functioning of the services must continue to favor strategies for operating in telework. In addition, a plan for the progressive resumption of attendance and face-to-face operation of all Services must also be established, adopting, whenever possible, the rotation and functioning of teams in a “mirror”, and the progressive resumption of face-to-face activity must be articulated by hierarchical superiors in order to safeguard specific, vulnerable and at-risk groups.

8. The School Offices, Research Unit Coordination’s and Service Offices are responsible for the management of the progressive recovery plans, and updated information on the rules, times and conditions of access to each of the spaces must be explicit on the respective web pages.

9. These measures will be continuously monitored and evaluated, and new guidelines can be communicated, in view of the evolution of the pandemic and exceptional situations that may require it.

Inform the academic community and publish it on the website of the Polytechnic of Leiria.

Order No. 120/2020
Guidelines for the gradual resumption of classroom activities at the Polytechnic of Leiria

Leiria, April 22, 2020

Rui Pedrosa
President of the Polytechnic of Leiria